Records management applications

CA Records Manager/FileSurf is a world class records management application that helps organizations gain control over their physical, electronic, and email records.

Records management is the application of systematic controls concerning the creation, maintenance, and destruction of records required in conjunction with theoperation of an organization. The goal of this paper is to describe the principles and generally accepted practices of records management.

The standards for records management applications (RMAs) specify strict rules for managing documents in terms of filing plans, security, retention, and disposition. This white paper details how ZyLAB's RMA module enables organizations to harness ZyLAB's powerful search tools to enable information workers to more easily access document content.

The purpose of this report is to explain the diversity of records management requirements at theenterprise level, and the why electronic document repositories designed for other purposes fail tomeet those requirements. It will also describe the elements and procedures required by a recordsmanagement application compliant with DoD 5015.2 – today's "gold standard" for formal recordsmanagement – and explain why such systems are appropriate for some records management needs,but inappropriate for others. Finally, it will describe the practical approach, both comprehensiveand flexible, taken by EMC Documentum's enterprise records management offering. Submitted by EMC Documentum

With 4,500 active employees and about 2,000 student employees at Clemson University, Lucy Arthur, Director of Database and Records Management in Clemson's HR departmentand her 36 employees have their hands full. They maintain permanent personnel records including applications, personnel action forms, retirement information, correspondence, and leave without pay. They are also responsible for retirement, insurance, compensation,payroll, and employee assistance forms for current employees as well as all other employees who have ever worked at the century-old university. Growing stacks of HR files threatened to overrun the entire department, and accessing them was becoming increasingly difficult.

MDY Advanced Technologies, Inc. is the leading provider of records management innovation and systems integrations solutions. FileSurf®, MDY¹s signature software, integrates all physical and electronic files< including emails source of origin or storage location, into a single, scalable and extensible enterprise-wide system, and manages corporate content according to government regulations and organizational policies. FileSurf® is certified under Chapters 2 and 4 of the U.S. Department of Defense (DoD) 5015.2 Standard for records management applications. MDY's unique mix of software plus services gives organizations a single point of accountability in gaining complete control over their information management needs.MDY Advanced Technologies, Inc. 21-00 Route 208 South Fair Lawn, NJ 07410Phone: 201.797.6676 Fax: 201.797.6852 E-mail: InfoRM@mdy.com Web: (www.mdy.com)

Amid all the the hype about the need for compliance it's always amazing to me to see how many companies are willing to live with a "reasonable" amount of risk so they don't have to pay for compliance-oriented applications. This is particularly true of privately-held companies who think they are not subject to Sarbanes-Oxley regulations. Vendors in this market need to shift the message beyond compliance to the ROI and business benefits records management provides, so that enterprises will find RM to be a more compelling proposition. At the same time, enterprises need to take the blinders off and realize that it's not a matter of if you will be subject to litigation and/or audit requirements but when. Compliance and ROI are not necessarily mutually exclusive objectives.

The CIO once made all the IT decisions. Described by BusinessWeek as "Management's NewestStar," CIOs took niche technology knowledge all the way to the corporate suite and legitimized alanguage most executives didn't speak—ERP, applications development, data quality,information integrity. Submitted by AXS-One Inc.

To meet its published goal of being the world's best bargain place, Big Lots employs state of the art technology,including an extensive data center at its headquarters in Columbus. So, how is it done? Big Lots chose Results Engineering to help implement a content management system using OnBase, enterprise-class software that combines integrated document management, business process management, and records management in a single Web-enabled application.

The Stellent® Universal Content Management architecture offers customers the only solution thatsupports each aspect of content management — document management, Web contentmanagement, collaboration, records management and digital asset management — within asingle, common product architecture. Using this core architecture, customers may choose toimplement one or more of our content management applications.Stellent Consulting's Implementation Roadmap Offering was developed to assist customers whoare experiencing challenges in articulating their vision and strategy and prioritizing their desiredoutcomes. This offering helps you understand Stellent's value proposition, determine whichproject to do first and understand how to deliver on the long-term plan. Stellent Consulting willassist you in defining the functional requirements, technical requirements and/or architecturalneeds of your implementation.

In today's highly regulated and scrutinized corporate environment, records management is a critical requirement across companies in all industries. IBM DB2 Records Manager can help meet this challenge by extending electronic recordkeeping capabilities to your current business processes, applications, and repositories. DB2 Records Manager is a tool for applying formal records management policies and practices to electronic and non-electronic information.

The successful launch of two electronic services, digital imaging and electronic backup, depended not only on new applications, but on highly available and reliable data storage — the EqualLogic PS300E storage array. Submitted by EqualLogic