Document management

Digitech Systems, a provider of on-demand ECM, recently announced that they have significantly pumped up their PaperVision Capture. PaperVision Capture allows businesses to design processes for capturing paper documents and converting them to an electronic format. Users can index them for secure storage, management and retrieval within an ECM system. The fresh squeezed features include OCR processing, which automatically processes image files, including paper documents converted to electronic format from a scanner or MFP, into searchable indexed files.

SpringCM Inc., the leader in on-demand document management and workflow solutions, recently announced the immediate availability of the newest version of its SaaS-based enterprise content management platform. The new release contains 36 new features and enhancements designed to improve management visibility into content processes and the packaging and delivery of SpringCM based applications by partners. Major new features introduced in this release of the SpringCM platform include: Custom Dashboards – This feature adds new graphical reporting capabilities and enables SpringCM users to configure the SpringCM dashboard contents and layout to match the needs of a specific application. Any SpringCM custom report may now be displayed as part of a dashboard and users may choose from several different layout options for how these reports are displayed on the page. Together these enhancements provide new real-time insights into content processes and the status of individual or group metrics.

Earlier this year AIIM released its annual State of the ECM Industry 2009 report which found that overall, electronic content at an organizational level is in a mess.Revisiting the report in the cold light of day AIIM President John Mancini summed up the findings of the report on the Digital Landfill blog recently.Hardly a day goes by that we don't find ourselves covering some of the eight facts about document management that he raises. Three of these in particular, strike a chord with us, as we are sure they do with you.Email ExposureLegal DiscoverySharePoint Deployments

KnowledgeTree, an ECM provider with a focus on document management software designed for business people to easily install and use, today announced the release of an important update to KnowledgeTreeLive, a subscription based software as a service (SaaS) offering that eliminates the need for hardware or in-house IT expertise. KnowledgeTreeLive now offers all the features available in the on-site version of KnowledgeTree 3.6.1, including the Microsoft® Office Add-in, which allows users to view, edit, save and email documents in the KnowledgeTree repository from within Office applications. For the totally mobile workforce, KnowledgeTreeLive also integrates with Zoho Writer, making it possible to edit documents without desktop software.

British companies CogniDox and Flax reckon the typical user gets over 1.5 GB of data in a day, including documents and streamed content, and thinks that repository search is the answer. Looking for a Needle in a Document Haystack?The two companies have taken different approaches to the problem of information overload and are combining their technologies to create a hybrid solution.CogniDox offers document management and control software to small companies all the way up to the enterprise. Using a browser and supporting all major file formats, it provides document approval processes to help get work accurately completed and published. Content can then by found later by searching within the body of a document or in metadata.

eXo has released the latest version of their Document Management System — DMS 2.5 — with improvements that offer users the ability to change unstructured content into structured content . This, the company says will be done across all the document processes that are capturing, managing, storing, preserving and delivering documents while at the same time securely distributing it. The kicker is that users can do this in the same way they might use File Explorer on Windows and File Finder on MacOSX.

Intranet Connections Intranet Software will be releasing the latest version of its intranet 2.0 software suite in September 2009. Version 9.5 will feature a more robust Document Management module that incorporates 2.0 tools such as Ajax tree navigation, tagging, breadcrumbs, versioning, approval workflow, user subscriptions, document comments and a ratings voting system. The new Document Management utility will provide the simple user experience that is the hallmark of the Intranet Connections software. “There is an overload of information on social media and the 2.0 enterprise right now, and how that fits in with your corporate intranet,” states Carolyn Douglas, CEO of Intranet Connections. “Our goal is to merge the social and collaborative networking that employees gravitate towards with the practical intranet tools that are necessary in assisting employees in their day-to-day duties.”

Let's take another trip to the cloud, shall we? Yes, the adage may be old: to cloud or not to cloud? The open source Enterprise CMS vendor Nuxeo solved this poetic dilemma and took its document management product to the cloud. Nuxeo DM Cloud Edition, now available as SaaS, promises security and reliability, among other things.While many organizations still seem to shy away from SaaS for many obvious reasons, Nuxeo is sure that it can address “the needs of organizations that want to benefit from a proven ready-to-go ECM solution without the related IT constraints and costs.”

Wipro Technologies, the global IT services business of Wipro Limited (NYSE:WIT) today announced the launch of Hosted Document Management (HDM) solution - a cost effective enterprise document management offering based on the Software as a Service (SaaS) model. The solution was developed as a part of the strategic alliance between Wipro and EMC Corporation and leverages EMC Documentum Enterprise Content Management 6.5 - helping enterprises address the need for robust and scalable enterprise content management (ECM) solutions and to manage the increasing demand for transactional content and business process efficiencies. The solution is being launched at EMC World, 2009, EMC's international customer conference, being held at Orlando, May 18 - 21, 2009.

Here’s a fun fact: according to Faulker Information Services, over 10% of contracts executed by large organizations are lost after being archived on paper or in electronic systems. That’s a frightening number. In fact, any amount of lost information is enough to cause alarm, especially when it has to do with business transactions. What’s even more alarming? Only a reported 1% of companies have chosen to take preventative measures. Here to encourage action is Dolphin Software and their Contract Manager for SharePoint.

In our February article entitled Under the Covers: Alfresco's SharePoint Services (WSS) Killer we looked at Alfresco's take on providing basic document and collaboration services for free. Alfresco's project is called Alfresco Share. When we posited that Alfresco Share was after SharePoint Services' marketshare, it sparked a bit of chatter — some positive, some not so much.Voices in the SharePoint camp said that the two solutions should not be compared, that SharePoint  was a platform — much more than a simple collaborative document management solution, whereas Alfresco was only providing some services.

ClearPeople and Microsoft recently published a case study that highlights how the SharePoint platform can be leveraged for vertical document management solutions. In this case, we see how SharePoint has been extended to provide legal document management capabilities, clearly demonstrating that SharePoint can be much more than a simple file share. Going Legal With SharePointClearPeople is an expert hand when it comes to tweaking SharePoint systems for the legal community. The company began as a legal services specialist. However, it also offers tools with a wider appeal, such as the recently launched PeoplePoint and CorpCast.

In these green and technologically advanced times, users are sharing more. Such is the case of document management. Collaboration is high demand and ShareMethods, a on-demand collaborative document management company for small and medium sized businesses, has noticed. They just announced the release of ShareSpaces, a private, interactive workspace for creating, managing and sharing content and files with individuals and partners throughout an organization's ecosystem in a controlled and secure environment.

In a busy global world such as the one we live in, enterprise business collaboration can be a tricky thing. Even in-house collaboration can be a chore when working in buildings that are 30 stories tall and half a city block wide. Bitrix, a developer of content management and portal solutions has announced the release of Bitrix Intranet Portal in an effort to help alleviate business collaboration headaches with social networking tools. Bitrix Intranet Portal allows businesses to build customized collaboration environments. These environments can aid in document management, allow for resource libraries to be built and managed, assist in managing collaboration to remove redundancy, or build a full-scale social network with instant messaging capabilities.

The title of this article says it all, doesn't it? The folks over at SpringCM are probably jumping up and down right now, since they've just been considered a very promising company by Forrester Research.  SpringCM: The 'Next Big Thing'?The report, which was actually released on December 19, 2008, highlights promising new vendors and important technology trends that represent the predicted "next big thing." Companies are selected for inclusion based on comparative technological advantage, ease of implementation and size of their potential market.

Adobe Systems Incorporated recently announced the immediate availability of Adobe® LiveCycle® ES Developer Express software, a full version of Adobe LiveCycle ES hosted in the Amazon Web Services cloud computing environment. Using the Amazon Elastic Compute Cloud (Amazon EC2) and Amazon Simple Storage Service (Amazon S3) technologies, Adobe's offering provides a virtual, self-contained development environment where enterprise developers can prototype, develop, and test Adobe LiveCycle ES applications without needing to install and configure Adobe LiveCycle ES themselves.

Ricoh Americas Corporation, theleading provider of digital office equipment, announced today the availabilityof an improved Dataworks3 ARCHIVE module for seamless integration with itsaward-wining DocumentMall solution for on-line document sharing andmanagement. Combining a variable data printing middleware and asoftware-as-a-service (SaaS) solution provides customers superb automationcapabilities and streamlines the collection and storing of importanttransactional and promotional documents, eliminating time-consuming and errorprone manual intervention.

SharePoint should be considered a framework that can augment new or existing document management initiatives, it has been claimed. Talking to ECM Connection, Mauro Cardarelli of IT support services provider Jornata stated that the faster and more reliably enterprises can add paper into SharePoint, the more quickly the organisation can leverage that data out of the product. "Companies need a SharePoint strategy that says we will put corporate knowledge into the repository so that others can use and repurpose this knowledge," he added.

If you still deal with a lot of paper documents, you are probably not alone. Fortunately, there are a number of solutions in the market to help you manage those documents by scanning them into document management systems, like SharePoint. Callisto Managed Scan is one solution that crossed our path. It is designed to use the latest embedding technology on MFDs (Multi Functional Devices) to help you organize your scanned documents easily. Callisto Managed Scan isn't the only solution that will help you scan paper documents into SharePoint. In the past we've covered solutions by eCopy, Kodak and KnowledgeLake among others.

SpringCM Inc., the leader in on-demand document management and workflow, recently announces SpringCM 5.0, the first SaaS platform that allows companies to easily deploy multiple content-centric applications across different enterprise workgroups and enables value added resellers (VARs) to build repeatable, cost-effective applications to deliver to their customers. SpringCM provides an innovative solution that reduces the cost of development and speeds the implementation of applications that primarily deal with content such as documents and document images. SpringCM has integrated 22 Enterprise Content Management (ECM) technologies spanning imaging, document capture, search, version control, business process automation, fax, e-mail and records management, that are needed to automate hundreds of business processes such as accounts payable, logistics, contract, proposal and records management and compliance.