Digital Document Management

Small businesses looking to reap the time and cost-savings benefits enabled by a digitized document workflow now have a solution from Kodak and aXs Info, a leading provider of document, content and information management software and services for business and enterprise markets. As the latest member of Kodak's Authorized Independent Software Program, aXs Info now offers its Workgroup Edition Software with KODAK Scanners.

The job of a records management office is to take all paper documents that need to be preserved, from all county offices, and implement a strategy to preserve them. For many years, the law mandated that all permanent records be preserved on microfilm. When the law changed on January 1, 2001 to allow digitally scanned copies to be legal documents, the challenge to find a preservation system that would be both efficient and cost effective increased dramatically.

As businesses and organizations look for newways to manage information, they're lookingto key partners to help simplify and streamlinetheir document processes. Smarter DocumentManagementSM is the ability to add intelligenceand structure to documents digital and paper—to activate the content they contain tostreamline business processes and integratewith your structured data systems.

eCopy ScanStation OP (Open Platform) is an ergonomic, integrated system that consists of a touch screen, keyboard, and PC. It connects color or black-and-white digital copiers or document scanners to a company's e-mail and other networked applications for low-cost, easy, instantaneous distribution and management of scanned documents.For additional information, download the review from BLI.

This document explains why the development of an enterprise content strategy should be a precursor tothe implementation or integration of content systems. This endeavor requires organizations to identify thetypes of content available across the enterprise as related to the spectrum of business processes andusers that require digital information

With a focus on digitizing document processing surrounding ERP systems, DCS managing director, Eoin Maguire highlights how development of forms recognition technology enables businesses to gain the full benefit of e-commerce. Submitted by ABBYY Software/i>

It's likely that document management is an area where you can achieve significant potential cost reductionsand process improvements – whether you're in a corporate, industrial, educational or government environment. Kodak knows that you're constantly seeking more efficient, cost-effective, and streamlined ways of managing your documents and records. If you have data on microfilm, microfiche or aperture cards, you can achieve significant – even dramatic – new advantages by converting to digital format(s). And now you can obtain a complete range of professional proven conversion services through Kodak Service & Support.

Despite enormous strides toward replacing traditionally paper-based processes with electronic processes, the banking and finance industry continues to operate in an extremely paper-intensive business environment. However, with theadvent of numerous document management and document scanning technology solutions, these institutions now are taking advantage of a wealth of options available to help in reducing the paper burden. Submitted by Continental DataGraphics

User stories from the knowledge frontWho needs to manage knowledge? Certainly the Institute for Knowledge Management should practice what it preaches. Associated with The George Washington University , the Institute decided to implement software that would enable local and remote faculty and students to centralize knowledge, as well as provide a hands-on approach to knowledge management.The Institute chose Entopia's Quantum to meet the content management needs of staff and students. Its three-tier architecture enables users to manage information from any digital source and allows workgroups to collaborate in project- and team-based shared spaces. With the software, the Institute can capitalize on its acquired knowledge by being able to locate documents, experts and information sources. According to Entopia, the Institute particularly liked the usability of the solution ... from one-click collection of research to presentation of search results by the Knowledge Locator.

The digital economy has brought new demands for instant access to comprehensiveinformation and records. As a result, record management now occupies an importantrole in serving senior executives.